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Though we are headed toward a “paperless” office, we still need to print even in the digital workplace of today. This is true of almost any company, yet maintaining your print system may take a lot of work. One printer down might be a stick in your corporate spokes.
Another problem is staying current with all those printer drivers. Ignoring firmware changes results in vulnerabilities. Cybercriminals employ all means of attack, including printers, and one vulnerable printer may start a whole network malware infestation.
Microsoft Universal Print is the fresh approach to long-standing printing issues that may also simplify your print administration.
Microsoft Universal Print is well worth looking at if you wish to control document printing better and steer clear of printer troubles generally. We shall investigate the characteristics and advantages of this instrument below. Find out how you may improve your printing setup with it.
What does universal print mean?
“Universal Print is a Microsoft 365 subscription-based service that organizations use to centralize print management through the Microsoft Universal Print portal,” Microsoft said. It enables single sign-on scenarios and is totally integrated with Azure Active Directory.
Microsoft Universal Print makes advantage of Azure and Microsoft 365. It replaces the requirement for sophisticated on-site print infrastructure. These are some ways it may help your document handling.
Simplifies Print Management
One does not require on-site print servers with Universal Print. Print management moves toward one location and simplicity. Your printing requirements may be centrally managed from the cloud now.
Significant time and money are saved when this simplicity of use eliminates the need for intricate print server settings as well as driver installations and print queue management.
Integrates Seamlessly with Microsoft 365
Should your company adopt Microsoft 365, Universal Print will show how well it connects with it. Working with Azure Active Directory guarantees users’ safe and authenticated printing experience.
Users of this integration may print from any device a Windows PC, Mac, or cell phone from anywhere. The demands for sophisticated setup or driver installs are long gone. It makes printing easier. It also improves output for staff members operating on several platforms.
Scalability and Flexibility
Because Microsoft Universal Print supports both current and legacy printers, you have scalability and adaptability in your print operations. This lets your company use your current printer fleet.
Connectivity is significantly simpler with Universal Print, whether handling a local or network printer, as is administration via the cloud. It also provides printer centralized management and monitoring. This enables scaling up or down depending on your present company demand easy.
Streamlined Printer Deployment
Setting up printers all across a company takes time. Universal Print streamlines this procedure with unified printer management portal.
Along with managing printer settings from a single interface, administrators may quickly add and set printers to certain users or groups. This removes the need for hand configuration on individual devices, which may be rather time consuming and fraught with problems. It guarantees also a uniform printing experience throughout the company.
Enhanced Security and Compliance
Using Microsoft Universal Print has several main advantages, chief among them cybersecurity ones. For companies especially in the danger environment of today, print security is a major issue. Utilising Azure Active Directory for access control and authentication, Universal Print improves security.
It also allows safe print release, whereby sensitive records are only printed under specific conditions. For instance, while the authorized user is physically present at the printer.
Furthermore integrated with Universal Print is Microsoft Endpoint Manager. This lends even greater powers to companies. From a centralized position, they can control print-related settings and enforce security regulations.
Analytics and Insights
Every sector depends on effective cost control, so one should not disregard the need of knowing print use to maximize print infrastructure. Microsoft Universal Print offers statistics and insights to enable companies to have awareness. They can track printing expenses, observe print consumption patterns, and spot areas for improvement.
Using thorough reporting and analytics helps companies make wise decisions. Reporting helps to improve the distribution of print resources and use techniques meant to save printing expenses.
Is Microsoft Universal Print for You?
Through simplifying the printing experience for companies, Microsoft Universal Print presents a contemporary and effective method of print management. It also relieves the requirement for intricate on-site print infrastructure. Furthermore significant advantages come from the increase in security.
One should be aware of Microsoft Universal Print’s whole capabilities as well as its expenses against benefits ratio. Your printing requirements will determine if the fix is for you. Additional considerations should be your number of endpoints and printing frequency.
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Conclusion
In print management, Microsoft Universal Print marks a revolution. Using cloud technology gives companies a scalable, safe, and more effective answer. Universal Print can simplify your print processes, cut expenses, and enhance the general user experience regardless of size—small business or major corporation.
FAQs
1. What is Microsoft Universal Print?
Eliminating on-site print servers and providing centralized control via the cloud, Microsoft Universal Print is a cloud-based print management system that streamlines the printing process.
2. How does Universal Print improve security?
By means of secure print release, encryption, and industry standard compliance, Universal Print guarantees protection of sensitive data and thereby improves security.
3. Can Universal Print work with existing printers?
Indeed, Universal Print is compatible with many different kinds of printers, which lets companies include it into their current print system.
4. What are the cost benefits of using Universal Print?
Universal Print may be included into enterprises’ present print system as it is compatible with numerous types of printers.
5. How do I set up Microsoft Universal Print?
Obtaining a subscription, registering printers, specifying print settings, and running the Universal Print client on user devices constitutes Universal Print setup. To help with setup, Microsoft offers thorough instructions and tools.
